Trying to estimate all and every expense you might have? Here is a little help!

We often do feasibility analysis workshops for business plans using CASFLO. And there is a quite common factor amongst the attendees to these workshops: most participants believe their project do not have many overhead expenditures (or operating costs if you prefer this term).

After making a few questions about what their project might need or not, together we find that there are a lot more costs than what they initially thought.

Having an accurate estimate of expenditures is one of the most relevant things to safeguard.. So, if this is also your case or if you need a little help with cost assumptions, we have prepared an extensive list of costs that a project may have. Take a look below a pick which apply to your project. You can also find this list on the accounting and financial manual: link.

Related to the productive process
  • Outsourcing services (includes services by companies or individuals)
  • Subcontracting
  • Machine and equipment maintenance
  • Technical assistance
  • Rent of Commercial spaces
  • Rent of productive spaces/ factory (only applies in cases in which the company does not own the space)
  • Warehouse rent
  • Transportation and logistics of stocks and products
  • Call center
Specialized advisory
  • Business set up
  • Legal advisory
  • Accounting services
  • Financial and business management advisory
  • Technological advisory
  • Auditing
  • Patent filing (in most situations it should be defined as an investment, although it may also be correct to set it as a cost – depends on each individual case)
  • Brand filing (in most situations it should be defined as an investment, although it may also be correct to set it as a cost – depends on each individual case)
  • Outsourcing services (includes services by companies or individuals)
  • Water
  • Electricity
  • Gas
  • Fuel
  • Office Rent (in most cases, the office and the commercial and productive areas share the same location – if that is so, only one rent should be considered)
  • Maintenance
  • Coworking
  • Meeting rooms renting
  • Gardening
  • Cleaning services
  • Communications (example: cell phones or internet services)
  • Office materials and tools
  • Printing
  • Documentation
  • Document management
  • Office amenities (example: on-site meals and drinks
IT related
  • Website development and maintenance
  • Web hosting
  • Other hosting services
  • App development services
  • Business suits (example: Microsoft Office)
  • IT advisory
  • Other IT services
  • SEO and social media management
  • Design
  • Printing services
  • Event planning
  • Event hosting
  • Event decorations and setup
  • Event catering
  • Market research services
  • Communication agencies’ services
  • Branding agencies’ services
  • Fees for showroom space in fairs and conferences
  • Sponsorships
Travelling and accommodation
  • Travelling fees (example: air flight fares)
  • Public transportation
  • Taxis, Uber and similar services
  • Hotel and other hospitality services
  • Restaurant expenses (when applicable – be aware that in some countries the tax systems restrict these expenses or apply taxes over restaurant expenses)
  • Representation expenses
Other services
  • Insurances
  • Other services
  • Commissions
  • Royalties
  • Representation expenses
  • Offerings to clients
  • Vehicle renting
  • Security and surveillance services
  • Health plans for employees
  • Perks for the employees
  • Facility services


Hope it helps you out!