The project settings comprise the base inputs of a project and are split in four areas:
Types of input
It is also possible to upload your project logo.
The title of your project.
Enter a brief description of your project. Although its non-mandatory, this field can be useful.
The starting year
The first year of forecasting of your project.
Select the currency for forecasting the financial statements reports. All inputs about pricings, costs, investments and financing must be stated in this currency. It has no impact on calculations, but it is relevant when you download reports.
Where will the project be located.
It’s the account of the user who owns the project.
Base project assumptions
The base project assumptions are a set of assumptions which are mostly related with tax purposes:
General VAT rate.
Company social security rate.
Corporate tax rate.
Number of salary months.
Important: for some countries, pre-set suggestions of assumptions will be shown on the project assumptions as a suggestion. We strongly advise you to research the most accurate assumptions for the country and industry where the project will be implemented due to the correct application of tax regulations and change the pre-set assumptions accordingly.
The countries for which there are pre-set suggestions are:
Korea, Republic of
General VAT rate
The Value Added Tax, or VAT, is a general based consumption tax assessed on the value added to goods and services. When you set the General VAT rate in the project settings, it will be automatically pre-set for every product or service sold, for every item of cost or investment. Nevertheless, you will be able to change the VAT rate for each particular item. So, if you are selling a product both domestically and to the international market you may set a VAT rate to the products that are sold domestically and set the products sold abroad without VAT – normally goods which are sold for export or services are not subject to VAT.
Learn more about VAT in the Tax and Social Security manual.
Corporate tax rate
It refers to the tax rate on the profits of the company. Although some countries apply also a direct rate on revenues, CASFLO APP does not simulate that.
Learn more about Corporate tax in the Tax and Social Security manual
Company Social Security Rate
In many countries there are two applicable social security rates, one upon workers and one upon companies. The social security rate that is applicable to the company increases the cost of labor and therefore needs to be accounted for.
In CASFLO APP, you only have to set the social security rate that is applied to companies.
Important: be aware that there are countries with different levels of corporate tax rates, such as federal, state or others. The corporate tax rate that you need to input should accumulate all those tax rates.
Number of salary months
In most countries, workers are paid on a 12-month salary basis. But there are some countries where it is either practice or mandatory by law the payment of extra salary months.
If you are not sure of the number of salary months to be assumed and there is no pre-set value, it is advisable to input a 12-month payment.
Important: the input suggestions regarding the number of salary months, particularly those that are above a 12-months paychecks arise from either legal legislation in those countries or because of a relatively known informal practice in that country. If the practice is only informal and without a legal binding, then you may opt for 12 salary months.
Types of input
Depending on your plans, you can change the method of input for some variables:
Raw materials and consumables by sales percentage or item.
Salary expenses by category or employee.
Income statement by nature or functions.
Raw materials and consumables input method
There are two options to compute the cost of raw materials and consumables:
By sales percentage: for each product or service, its cost of production will be calculated as a percentage of the revenue.
By item: for each product or service you have the freedom to choose the items of cost (the elements that compose a product or service) and their value.
Base plans accounts only have access to input the costs by sales percentage. On Full Plan and Full & Custom Plan users can decide which method is more appropriated for each project.
Important: since the calculation of each option is different, changing between options implies erasing all inputs of revenues and raw materials that you may have inputted. Hence, you should choose wisely which system is more advantageous for you at the beginning.
Example – Difference between raw materials and consumables by percentage and item calculation
Sebastian wants to create an online custom mug printing service and is deciding which is the best option to forecast the costs of his project. He expects to sell 1.000 mugs at 5 USD each. If he chooses to calculate his cost of production by percentage of revenues which he believes will be around 30% of the price, the computation is the following:
Revenues: 1.000 * 5 = 5.000 USD
Raw materials and consumables: 5.000 USD * 0,30 = 1.500 USD.
Now, image that Sebastian know exactly the costs for each printed mug:
Acquisition of a white unprinted mug: 0,5 USD
Printing the mug: 0,25 USD
Wrapping: 0,25 USD
Sending: 0,5 USD
So, the new total production cost estimates are:
Cost of production per mug: 0,5 + 0,25 + 0,25 + 0,5 = 1,5 USD
Raw materials and consumables: 1,5 * 1000 = 1.500 USD
The difference between the calculations relies essentially on the possibility to go more in depth to the structure of the costs.
When you activate this input method, you can decide which type of income statement that you want to be computed (by nature or by functions). Income statement by nature expresses the accounts by their type. However, it might by important for your stakeholders to understand the cost structure and for that matter the income statement by functions could be more useful.
The cost structure that will be asked to be inputed will have the following categorization:
In this section you can add and remove users to your project. You can only add users that are already linked to your account. You will be presented with a list of users that connected to your account. Just choose which ones should be able to cooperate with you on the project.
The users that you add to the project will be able to see results, download reports and edit assumptions (even if they have a Demo user type of account). You (or any other user) will not be able to trace back any changes that have been made, so make sure that the users you add is someone you trust.
When you create the project, the your user will be the only that is linked to the project, as the owner.
Remember: to add a user to your project, you must first add that user to your account. Check how here.